Fixed Asset Card (FA - Blog - 2)

Fixed Asset Card

In Microsoft Dynamics 365 Business Central, the Fixed Asset Card holds all the important details about a fixed asset, such as its description, depreciation, and maintenance records. This guide explains how to create and manage Fixed Asset Cards, along with their key sections and features.

How to Create or Edit a Fixed Asset Card

1. Navigate to Fixed Assets:
              Go to Financial Management > Fixed Assets > Fixed Assets in the navigation pane.
2. Create a New Fixed Asset:
   • Click New to set up a new asset.
   • Fill in the Required Fields on the Fixed Asset Card.
3. Edit an Existing Fixed Asset:
• Select an asset from the list and click View or Edit to update its details.

Sections on FA Card

General FastTab:

This section contains the Basic Details of the Asset:

1. No.: Enter a unique asset number manually or link it to a number series for automatic updates.
2. Description: Provide a short description of the asset.
3. FA Class Code: Categorize the asset (e.g., tangible or intangible). 
4. FA Subclass Code: Further classify assets into subcategories like machinery or vehicles.
5. FA Location Code: Define the physical or financial location of the asset. 
6. Serial No.: Enter the asset's serial number, if available. [Normally a Unique Number]
7. Main Asset/Component: Specify if this is a Primary Asset or a Component of Another Asset. [We will write a Separate Blog on this and will show the Process]
8. Component of Main Asset: If it’s a Component, this Field Automatically Links it to the Main Asset.
9. Search Description: Add a keyword for easier search.
10. Responsible Employee: Assign the code of the person managing the asset.
11. Inactive: Check this box to mark the asset as inactive, preventing postings or inclusion in batch jobs.
12. Blocked: Block transactions for the asset to avoid accidental postings.
13. Budgeted Asset: Check this box to include Anticipated Acquisitions & Sales in Reports.
14. Last Date Modified: Automatically updates to show when the asset card was last edited.

Depreciation Book Tab:

Here, you can set depreciation and posting details:

1. Depreciation Book Code: Select the relevant depreciation book.
2. FA Posting Group: Assign the financial posting group for the asset.
3. Depreciation Methods: Choose the method, such as Straight Line or Declining Balance.
4. Depreciation Dates: Enter the starting and ending dates for depreciation.
5. Number of Depreciation Years: Define the useful life of the asset.
6. Disposal: Mark if the asset is disposed of.
7. Book Value: Displays the remaining value of the asset.
8. Depreciation Table: Specifies the code of the depreciation table to use if you have selected the User-Defined Option in the Depreciation Method Field.

Maintenance FastTab:

Use this section to Specify the Asset to Track Maintenance & Warranty Details.

1. Vendor No.: Select the vendor who sold the asset.
2. Maintenance Vendor No.: Choose the vendor responsible for maintenance.
3. Under Maintenance: Check this box if the asset is currently being serviced.
4. Next Service Date: Enter the next scheduled maintenance date.
5. Warranty Date: Specify the warranty Expiration date.
6. Insured: Automatically shows Whether the Asset is linked to an insurance policy.

Fact Box:

1. Attach a Picture:

• From the Fixed Asset Card there is a Mark on the Right Corner name as Fact box but looks like i.
• After that Click on the Drop Down and you will see an option to Import the Picture.

1. Attach a File:

• Go to the Fact Box and you can see the Attachment Option in that.
• Click on the Number (Here it is 0) then you will see detail of Attachment.

After that Click on the New or the Attach File then this "Attach a Document" will Open.

Then simply select the file from the System.

Action Bar:

1. Dimensions: You can Specify the Default Dimension with this Fixed Assets Card.

2. Statistics: Statistical Details about the Fixed Assets.

3. Comments: Attach the Comments. (Details you Required) 

4. Attachments: Rather than specifying the attachment from the FactBox, the easier method is to use the feature from here. 

5. Depreciation Book: We can use this to Manage Multiple Depreciation Books on 1 FA Card.

6. Maintenance Registration: View or Edit the Date & Description Regarding the Maintenance of the Fixed Assets.

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This detailed and organized approach ensures that all relevant information about a fixed asset is captured, tracked, and easily accessible, making asset management in Business Central efficient and straightforward.

Hope so this Blog and the upcoming Blogs will going to be helpful.

Best Regards

Ahmad Subhani

Business Central Functional Consultant

WhatsApp - +923357687164

Email - ahmadsubhani424@gmail.com

To Read Previous Article - Overview of Fixed Assets